Page Comparison

Where to setup the QuickBooks Interface

• From the Main screen click on Setup then click Agency Office.

• Next, click the RequiredFinance tab then click Interfaces.

• Click the QuickBooks Setup tab, then Then click the Edit button to open the QuickBooks Defaults screen.

Classes

If you use class tracking in QuickBooks and want to see the class of the payer on each line item of the QuickBooks invoice, you must populate the Classes field and select the ‘Include QB Class in Invoice’ option under Additional Billing Options

 The Class Name field is case sensitive and the format must match exactly as it is setup within QuickBooks.

Sub-classes

If you use classes and subclasses within QuickBooks you will need to separate them with a colon when filling in the Class Name field.

Example: ClassName:SubClassName

Adding a Class to Payer

If the Payer is the client then go to the Client Module and on the Billing Options screen go to the QuickBook Class field and choose from the drop-down list identify which class applies to this client.

If the Payer is not the client but a third party payer then go to the Payer Module and on the Billing Options screen go to the QuickBook Class field and choose from the drop-down list which identify which class applies to this payer.

Payroll Options

How to link Services (Call Types) from HomeTrak to QuickBooks

Edit the Service (or Call Type) in the Agency Office Module. In the QuickBooks Interface Items portion of the Service screen you have three options for linking your services in HomeTrak to QuickBooks.

• Invoice Service Item - If exporting invoices to QuickBooks you must populate this field.
• Vendor Bill Service Item - If exporting payroll and your office has caregivers who are not employees but are considered contractors you must populate this field.
• Payroll Service Item - Only populate this field if your employees in QuickBooks have multiple entries for the same pay rate and you want to specify the payroll item description to be used.

start here....

• From the Main screen click on Setup then click Agency Office.
• Next, click Home click Scheduling tab, then Services (Call Types).
• Select a service from the list and click the EDIT button.

• Next, click "Connect to QuickBooks" button to have the system pull in your service items from QuickBooks and populate the "Invoice Service Item" list.
• Click the "Invoice Service Item" drop-down list and select which service item you want to link to the service in HomeTrak.
• Then, click the Save button.
• Repeat these steps for each Service (Call Type) in your list.

How to link Extra Charges from HomeTrak to QuickBooks

In the QuickBooks Interface Items portion of the screen you have three options for linking your services in HomeTrak to QuickBooks.

• Invoice - If exporting invoices to QuickBooks you must populate this field.
• Vendor Bill - If exporting payroll and your office has caregivers who are not employees but are considered contractors you must populate this field.
• Payroll - Travel Time is the only extra charge for which the Payroll field should be populated since it is the only extra charge that can create a line item on a weekly timesheet.

start here....

• From the Main screen click on Setup then click User Defined.
• Next, click Payroll and Billing, then Extra Charges tab.
• Select an Extra Charge from the list and click the EDIT button.

• Next, click "Connect to QuickBooks" button to have the system pull in your service items from QuickBooks and populate the "Invoice" list.
• Click the "Invoice" drop-down list and select which service item you want to link to the service in HomeTrak.
• Then, click the Save button.
• Repeat these steps for each Extra Charge in the list.