When a caregiver works a schedule on an established statutory holiday, the system can calculate special holiday rates of pay for those hours worked. (For example, 1.5 times the regular rate.)
The following Prerequisites are necessary in order to have your system calculate holiday rates for a caregiver in the Payroll Module.
Prerequisite 1: Setup the list of Holiday categories/names that your company observes in the User Defined Information Module, under the Payroll and Billing sub menu.
Prerequisite 2: Setup the dates of /wiki/spaces/HCV5/pages/1278346 and their pay and bill factors in the Agency Office Module, under the Recommended tab.
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In order for the system to calculate Holiday pay for a caregiver in the Payroll Module the Pay Holiday Rate check box in the Caregiver's Payroll Options must be checked.
Holiday pay is calculated only on Hourly and Live-In schedules. Holiday pay is never calculated on Per Visit schedules.
If you already have caregivers setup in the system that you wish to pay the Holiday Rate for work on a Holiday, then you will need to perform the following:
- Go to the Caregiver Module and select the Caregiver you want to update.
- Click on the Scheduling Setup tool or tab and then select the Payroll Options tab to display the Caregiver's current payroll options.
- Click the Edit tool to make changes to the Payroll Options:
If the Pay Holiday Rate check box is checked: The caregiver will be paid the Holiday Rate calculated according to the information entered in the Agency Office and User Defined Modules.
If the Pay Holiday Rate check box is NOT checked: The caregiver will only be paid their regular rate if they work on an established Holiday. - Click Save
To ensure that new caregivers are properly configured to received holiday rates, also make sure the Pay Holiday Rate box is checked in the New Caregiver Default Payroll Options under the Recommended tab in the Agency Office Module. This will be the default when adding a new caregiver.