Remove a Payroll Record After I Have Calculated

When processing payroll for your schedules, you will go through a series of steps to complete the process. One of the steps is to Calculate Payroll. Once payroll has been calculated for a schedule, the payroll records created for that schedule are available in the Payroll Calculated step in the Payroll Module. This is where you can see all of the calculated payroll records for the specified batch or date range in the main display grid.

Open the Payroll Calculated screen and select the appropriate batch or date range so all of the calculated payroll records are displayed on the Main Display grid.

View the information displayed in the Main Display grid to detect any payroll errors.

Any calculated payroll records with the rate 0.00 are indicated in a bold underlined font in the Main Display portion of the grid. A single schedule may have multiple payroll records.

Corrections to an individual payroll record can be made in the Payroll Calculated screen by selecting the appropriate record in the grid and clicking on the Edit tool (pencil) in the grid toolbar.

If you are making corrections in the Payroll Calculated grid, any edited payroll records will be indicated in a bold italic font if the Auto Refresh tool in the grid toolbar is unchecked.

Sometimes the error may warrant that you clear the incorrect record or records in order to recalculate the payroll for the applicable schedule(s). If you do need to clear what has been calculated, confirm that only the records you wish to clear are selected (the checkbox in the grid for the record is checked). Click the Un-calculate tool in the ribbon to clear what has been calculated for the selected schedules. Note that clearing any single record will also clear all related records attached to the same schedule.

You can then make the appropriate correction(s) in the schedule or caregiver pay rates.

Depending upon the error, you may also need to un-finalize or remove the actual hours in the schedule before making the corrections. If this is the case, the schedule must have actual hours and be finalized again before you are able to include it in payroll.

Once the required corrections are made in the schedule or pay rates and you want to include the schedules in the payroll run, you can calculate payroll for the same date range again.