Using Statuses in HomeTrak Companion

Owned by Samantha Miller (Unlicensed)
Last updated: Aug 17, 2016
2 min read

When you add a person or organization into HomeTrak Companion, you will select a status to describe the current relationship between this person or organization and your office.  As the relationship changes between the person or organization and your company, their status should change as well.

Statuses have been designed in four main categories: Potential, Assessed, Active and Inactive. The special categories Archived and Deceased are also provided. An employer or participant will begin their relationship with your company with a category status of Potential, then progress through Assessed to Active, If they are added via the Online Application forms. Recording this progression ensures data integrity. It also allows you to fully utilize the status information in the Reporting Module, where there are several ways to use this data.

Make a person Inactive when they no longer have a relationship to your company (for example, an Employer no longer employs, or a Participant who no longer receives services).

It is highly recommended that as a best practice, you never edit or delete an existing status of a person or organization unless it was entered in error. Add a new status when the relationship changes with your office in order to maintain a clear history of progression and ensure data integrity of your records. Always add a new status when possible, unless directed by support staff in specific scenarios.
Changing an employer or participant's status may have a significant effect on scheduling, since an employer or participant may only be placed in a schedule if their current status is Active as of the date of the schedule. Making an employer or participant Inactive may remove them from existing schedules.

The status for a person or organization is changed using the Status tool in the Relationship Management Module.

To change a status for a person of organization:

  • Select the Person or Organization for whom you want to change the status, so their information is displayed on the screen.
  • Click the Homepage tool in the ribbon and select Profile.
  • The Status box is on the right-hand side of the Profile screen. Click the Add button on the toolbar to add the new status.
  • Enter/choose the desired status and effective date and time.
  • Click Save.

 Â