Setup Overtime

When a caregiver works in excess of a certain number of hours (typically 40 hours per week, or 8 hours daily) the system can automatically calculate overtime hours and pay rates (typically at 1.5 the regular rate).

The following Prerequisites are necessary in order to have your system calculate Overtime for a caregiver in the Payroll Module.
Prerequisite 1: Setup the overtime thresholds and related options in the Payroll Settings tool in the Agency Office Module.

THEN...

In order for the system to calculate Overtime pay for a caregiver in the Payroll Module the Pay Overtime check box in the Caregiver's Payroll Options must be checked.  

If you already have caregivers setup in the system that you wish to pay Overtime, then you will need to perform the following:

• Go to the Caregiver Module and select the Caregiver you want to update.
• Click on the Payroll Options  under the Scheduling Setup menu to display the Caregiver's current payroll options.
• Click the Edit tool to make changes to the Payroll Options:
  If the Pay Overtime check box is checked: The caregiver will be paid Overtime calculated according to the information entered in the Agency Office and User Defined Modules.
  If the Pay Overtime check box is NOT checked: The caregiver will never be paid Overtime.
• Click Save

To ensure that new caregivers are properly configured to be paid overtime, also make sure the Pay Overtime box is checked in the New Caregiver Default Payroll Options under the Finance tab in the Agency Office Module. This will be the default when adding a new caregiver.